Releasing Grades to Students

2.8 Releasing Grades to Students

Faculty must not release final letter grades (for either core or electives) to students directly – this is managed by the Assessment team following the required internal and external checks.

Core Courses

For letter-grade courses, after the grade release, students receive a breakdown of their grade including numerical scores. This includes numerical scores for all assessment components, weighted final numerical score, letter grade, stats (minimum, maximum, average, median and standard deviation) and either details on the minimum standard of feedback available, or any individual feedback included in the grade sheet.

As School policy is that we are not required to return exam scripts to students, and to ensure consistency across courses, faculty are actively encouraged not to do so. This applies to all mid-term and final examinations.

For students who fail a course, their exam scripts are scanned by the Assessment team and passed on to the relevant Programme Office. The Programme Office contact students who have failed before grades are released to the class.  They meet with each of the failed students so they can view their scripts with the feedback from faculty which advises what they need to do to retrieve the fail.  The scanned scripts should not be given to the students to take away nor should soft copies be provided.

The viewing of other exam scripts is allowed only upon faculty’s request.  The Assessment team will email a scan of the script to faculty.  It is recommended that faculty review these scripts with the students. As above, scanned copies of the scripts should not be given to the students to take away, nor should soft copies be provided.

Elective Courses

Students receive notification from the Assessment team when their grade is viewable on their transcripts; they do not receive a grade breakdown for elective courses.

For those students who fail an elective, the Assessment team will advise the relevant Programme Office of the fail and will delay grades-release to the class until they receive confirmation from the Programme Office that the failed students have been informed.  The Programme Offices will liaise with the relevant Subject Area to arrange for the failed students to view their scripts/assignments.

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