Grading and Using the Grade Sheet

2.4 Grading and Using the Grade Sheet
Before Grading

By session 1 of your course, the Assessment team will provide you and the Course Administrator/Faculty Assistant with:

  1. the standardised grade sheet to submit first grading - please enter numerical scores for all assessment components;
  2. the internal moderation form;
  3. the relevant assessment deadlines for the submission of:
    • main individual component for external examination (exam paper/assignment instructions) = required 15 working days before exam / hand-out date;
    • first grading (for core courses: all exam scripts/electronic copies of assignments or take-home exams) = required 10 working days (12 days for EMBAD core/15 days for MBA core) after last relevant assessment activity;
    • internal moderation = required 5 working days after first grading submission deadline.
Using the Gradesheet

Faculty are responsible for awarding and entering all numerical scores and letter grades on the grade sheet.

Use only the grade sheet to record all numerical scores and letter grades.  Anything recorded in another format will need to be transferred onto the grade sheet template, which can result in errors and will cause a delay in releasing grades.

Pass/Fail Courses:

  1. Enter "P" or "F" into the column labelled ‘CourseGrade’.
  2. Disregard the ‘final numerical score’ column.

Letter Graded Courses:

  1. Enter numerical scores for all assessment components. Remember that group members must have the same score for group assignments.
  2. Complete the information about the assessment components in the header section. Ensure that the ‘% weighting’ and ‘mark out of’ information is entered correctly. Additional columns can be added if the course has more than five assessment components.
  3. In the ‘final numerical score’ column, there is a formula to calculate the final numerical score. It sums up ‘(score*weighting)*(100/mark out of)’ for every assessment component, using the information you have entered in the assessment components in the header section.
  4. Enter a letter grade for each student in the column labelled ‘CourseGrade’. See Section 2.1 Using the Grade Curve for details on the grade curves to be used for Core and Elective courses, and for the grading used on Global Experiential Courses.
  5. The table at the bottom of the grade sheet will help you allocate grades according to the distribution allowed by the Core and Elective grade curves. A ±2% deviation is acceptable only if more than two students have the same numerical score to two decimal places.
  6. Remember that to pass a course students must achieve:
    • a minimum of 50% overall; and
    • a minimum of 50% across the weighted average of individual component/s excluding class participation; and
    • satisfy any attendance requirements if applicable
  7. Please pay extra attention while filtering, particularly if you freeze panels.

Elective Courses Only:

A DNS grade ('Did Not Study') must be awarded to any student who is registered on an elective but did not:

  1. attend any session of the elective; and
  2. submit any assignment for the elective (including pre-work).
When Grading is Completed

Once you have finished grading:

  1. Select 10% of the scripts to be internally moderated (see 2.6 Internal Moderation Process) by your nominated colleague (including one sample of all letter grades, all fails and all “borderline passes”, e.g. with score 50-52 out of 100).  When necessary, please select more than 10%.
  2. Mark on the grade sheet the students whose scripts will be internally moderated (please use the column called “Sample”)
  3. For core courses and electives selected to be externally examined, after copying the selected scripts for your internal moderator, send ASAP all the originals to the relevant person in the Assessment team.
  4. Send the scanned internal moderation form to the relevant person in the Assessment team.
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